Lettings compliance date tracker: gas, EICR and EPC due dates, straight into your calendar

Lettings compliance is mostly dates. A gas certificate that lapsed by a week, an EICR nobody chased, an EPC that expired between tenancies: each is a fine waiting to happen, and each is preventable with a calendar. This tracker works out the dates and puts them into yours.

Free tool

Lettings compliance date tracker

Property Last gas safety check (blank if no gas) Last EICR Next EICR due within (years, as the report says)54321 EPC issued

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The calendar file works with Outlook, Google Calendar and Apple Calendar. Each date comes with a reminder 30 days before.

Gas safety: every 12 months, with a two-month window

Where a property has gas appliances, a Gas Safe registered engineer must check them every 12 months. HSE allows the check to be done up to two months before the deadline while keeping the original expiry date. So a check due on 1 November can be done any time from 1 September, and the next one is still due the following 1 November. Without that rule, every early check would pull the anniversary forward.

The record has to go to existing tenants within 28 days of the check, and to new tenants before they move in. Records must be kept for at least two years.

Electrical safety: at most every five years

Under the 2020 regulations the electrical installation must be inspected and tested at intervals of no more than five years, or sooner if the last report says so. Some reports recommend three years, or less for older installations. Set that in the tracker.

After the inspection:

• existing tenants get a copy of the report within 28 days;
• new tenants get a copy before they move in;
• prospective tenants who ask in writing get one within 28 days;
• the council gets one within 7 days of asking in writing;
• remedial work goes in within 28 days, or sooner if the report gives a shorter period.

Councils can fine a landlord up to £40,000 for breaching the regulations (the limit was £30,000 until S.I. 2025/1043 raised it, fully in force from 1 May 2026). Where an agent manages the property, the agency agreement should say who arranges the inspection; the Section 8 guide covers why the paperwork matters later too.

EPC: 10 years, and needed before marketing

An Energy Performance Certificate lasts 10 years. A valid one is needed before a property is marketed for let, and private rented homes must generally meet the minimum rating unless an exemption is registered. Because EPCs only matter at the point of letting, they are the easiest date to miss: a property let in 2016 on a 2016 certificate can sail past its expiry mid-tenancy without anyone noticing, and the gap only shows when the property is re-let.

A worked example

Take a property with a gas check on 1 November 2025, an EICR on 15 March 2022 that recommended five years, and an EPC dated 10 June 2016. The tracker gives: gas due 1 November 2026, bookable from 1 September 2026; EICR due 15 March 2027; EPC expired on 10 June 2026. The EPC is the one to deal with first: if the tenant gives notice, the property cannot be marketed until a new certificate is in place.

Smoke and carbon monoxide alarms

There is no due date for alarms, but there is a check: they must be confirmed working on the first day of every new tenancy. There must be a smoke alarm on each storey used as living accommodation and a carbon monoxide alarm in any room with a fixed combustion appliance (except gas cookers). Put it on the check-in sheet.

One property is easy; a hundred is not

For an agent managing a hundred properties, these dates come to several hundred deadlines a year. Our lettings compliance checklist covers everything due at the start of a tenancy, and the new database coming from late 2026 will ask for these same certificates; see what the PRS Database means for agents.

This is general information for England, not legal advice.